Government Relations Administrative Assistant

Government Relations Administrative Assistant

TempForce is seeking a temporary administrative assistant to work at a well-known nonprofit in Mendota Heights.  The position involves general support for the VP of Government Relations and requires excellent MS Excel 2007, strong initiative and mail merge skills, and an ability to work with a variety people.  Experience is government relations preferred.

Position Responsibilities

• Lotus Notes calendar management (Lotus 8.5.2)
  
  
  
  • Director of Government Relations
  
  
  • Map/directions to meetings
  
  
  • PTO requests and meetings/events (and wall calendars)
  
  
  
  


• Budget reports for six GR budgets (Lawson)


• Front Desk phone coverage rotation


• Order office supplies (Ariba)


• Weekly MN Team meeting agenda


• Forward Convio weekly and monthly updates


• Update Legislator data


• Accept packages in warehouse


• Process petitions


• Meeting management
  
  
  
  • Materials
  
  
  • Food
  
  
  • A/V
  
  
  
  


• General support for Vice President Government Relations, Midwest Division: copies, folders, filing, document preparation, etc.


• Possible materials prep, etc. for Admin Assistant

For Day at Capitol (March 22, 2012)

• Schedule Lawmaker appointments


• Process registrations


• Order materials


• Work with volunteers


• Keep track of budget


• Final details of lunch coordination


• Day of event: monitor phone calls for changes to lawmaker appointments

Skills Desired

• Software:  Windows 7, MS Excel 2010, MS Word 2010, Lotus Notes 8.5


• Internet:  Minnesota Legislative website; ACS systems: Ariba, Lawson, The Link


• strong initiative an ability to work with a variety people. 


• Mail merge skills


• Experience is government relations preferred.