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For your reference, we have included the original job posting below.
Executive Assistant & Office Manager
Job Number:
43083309
Company Name:
Insperity
Job Location:
Minneapolis, MN US
Job Category:
Clerical & Administrative
Executive Assistant & Office Manager
Executive Assistant & Office Manager
Job Code: 71929 Location: Minneapolis, MN US Travel Involved: Job Type: Full Time Job Level: Executive (SVP, VP, Department Head, etc) Education: High School or equivalent Skills: Category: Administrative and Support Services Position Summary:
Community Reinvestment Fund, Inc. (CRF), a leader in community investment for small business, community facilities and economic development activities, is currently looking for a Credit Analyst for our downtown Minneapolis office. We are a pioneer in developing new ways for small businesses to access capital and are also one of the largest New Markets Tax Credit lenders to small business.
Executive Assistant & Office Manager
In this extremely detail oriented role, you will be expected toprovide administrative support to the President and CEO, CRF Officers and the Board of Trustees. You will also be responsible for managing an effective and efficient Office. You will handle extremely sensitive/confidential information which requires good judgment and discretion. Daily interaction with upper level executives and trustees and direct contributions to the mission and overall growth, stability and profitability of CRF are also required.
Responsibilities: · Schedule, manage and prioritize calendar for CRF President · Review, organize and prioritize incoming calls and correspondence · Arrange travel plans, itineraries and compile documents related to meetings · Schedule meetings, arrange travel, prepare correspondence · Develop and maintain key outside relationships in highly professional manner · Assist in the preparation of short-term and long-term plans and budgets · Manage/Coordinate the activities of the Board of Trustee’s and committees · Prepare agendas, notices, minutes and resolutions · Manage logistics for meetings · Act as custodian of corporate documents and records · Document key board decisions and communicate to CRF staff on a timely basis · Receptionist duties including phone, mail, visitors · Analyze and organize office operations including information management, filing systems, requisition of supplies and other clerical services · Serve as primary contact to building manager and other office vendors · Ensure that office is organized, clean and presentable at all times · Identify administrative needs and develop appropriate solutions and recommendations · Direct organization and filing of general corporate registrations · Maintain corporate books and records · Plan/coordinate/implement office layout, develop office budget and develop and implement cost reduction office administrative programs · Coordinate back-up support for receptionist duties within CRF and with temporary employees · Direct and prepare programs, events and conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and managing event budget · Coordinate key mailings · Develop and maintain a disaster plan · Develop and maintain effective working relationships with CRF Management, Staff and Board of Directors · Enter data using CRF’s information technology data entry standards · Ensure data integrity
Requirements
Requirements: · Bachelor’s degree and 5 years executive assistance and office management experience required · Proven experience in administrative support for an Executive and Board of Directors highly desired · High degree of proficiency in using computer technology and software programs, including Microsoft Outlook, Word, Excel and Power Point, Adobe and SharePoint · Significant knowledge and experience using the Internet, Internet Search, and related tools · Experience in data entry and data management
Benefits: CRF offers a competitive salary along with a bonus potential and a full range of comprehensive benefits, including medical, dental and a 403(b) tax deferred employee savings plan.
If you are interested in growing professionally within an innovative, highly respected organization, we invite you to contribute your skills to CRF’s growth, stability and profitability.
